Quarterly Reporting Guidelines

As the administrator of a contract, vendors must include the following data for each sale or purchase through their contracts:

• Invoice date
• Name of subscriber (school, district, or organization)
• ESD name where subscriber resides
• Invoice number
• Names and quantities of products purchased through each transaction
• Single unit purchase price
• Total purchase price
• Amount of administrative fee

Reports and payments of administrative fees are to paid quarterly, by the end of the month following the end of each calendar quarter. Here are the reporting dates:

Reporting Template for reporting quarterly sales

ESD/School District spreadsheet

Amendment Form for renewing contract, adding new products, changing terms/prices